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Overview
GoomRent is vehicle rental software for all types of companies in the sector. The solution is hosted on a cloud platform and is based on Microsoft car rental management tools for all types of car rental companies.. It covers marketing, commercial, operational and financial areas. It is therefore an end-to-end cloud solution.
GoomRent adapts to any car rental company. We have developed a solution that focuses on the common needs of this sector. Then, depending on the type of asset that can be rented, a small amount of customisation is done. Moreover, it is a platform that allows us to grow at scale. It can be implemented in modules and its capacity increases according to the growth of the company. Each user is assigned specific roles.
On the other hand, GoomRent integrates with existing third-party applications. Its versatility allows you to improve overall productivity and optimise the operation of the business while respecting what already exists.
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- Car rental management solution - Car rental management solution - Car rental management solution - Car rental management solution - Car rental management solution - Car rental management solution
- Supports multiple currencies: buying and selling transactions can be carried out in the currency of suppliers and customers, but in the accounting records they appear in the company's currency.
- Multi-company management: supports the management of an unlimited number of companies.
- And document management: possibility of linking documents of different formats.
Functionality
Financial management
Marketing Area
Commercial management
Operational vehicle management
Security
Other functionalities
Financial management
- Accounting management
With Dynamics 365 Business Central (formerly Dynamics NAV) manages the entire accounting process of the business. The system allows you to define the fiscal year and accounting periods.
- General accounting.
- Accounting budgets.
- Taxes(SII or VAT, 340, 347, 349, Intrastat).
- Audit.
- Fixed assets & fixed assets
GoomRent manages the control, accounting and tax management of fixed assets and depreciation expenses (standard and the possibility of creating customised methods). It also allows you to document fixed asset transactions.
As for the Fixed Assets module, the system processes and calculates acquisitions, depreciation, amortisation, depreciation, appreciation and sale/disposal of assets. In addition, it allows for the correction of movements. This module contains the following functionalities:
- Insurance.
- Maintenance (expenses and services for each asset and the possibility of linking it to accounting).
- Distributions (to allocate depreciation percentages of a fixed asset).
- Reclassification (of an asset or part of an asset).
- Suppliers and purchases
It manages the complete purchasing cycle (quotations, orders, delivery notes, invoices and credit memos), document approval flows, maintenance (warehouses, rates, discounts, purchases and products) and requests for quotations to suppliers.
Supplier management is carried out through a data base that allows historical, future and global control. Purchase planning is managed by means of the demand sheet.
- Customers and invoicing
A module that can be integrated via XML or Web Services with Microsoft Dynamics 365 applications if the business is B2B. Commercial and invoicing conditions are defined from the system itself and are automatically generated and sent to the customer. For uncollectible invoices, the system allows you to issue corrective invoices and thus recover VAT. It is also possible to limit the vehicle bookings of a customer with a high risk or overdue debt. The module can be extended with a customer portal so that the customer can consult documents and update his profile.
- Treasury & Collections & Payments
A GoomRent module for managing payments to suppliers and collections from customers. The system generates SEPA files for issuing direct debits (B2B) or core (B2C) and transfers.
- Management of partnerships.
- Forecasts (based on invoices and orders entered in the system).
- Payroll (possibility of integration with files provided by external systems).
- Portfolio module with the bank file as the main master and collection and payment processes for customers and suppliers.
- The design of the banks' tab allows you to automate commissions and define discount limits.
- Portfolio module where documents can be created and remittances can be delivered.
- Payment orders.
Marketing Area
With a digital marketing module, various processes can be controlled and tracked from the system:
- Creation of different types of web content: landing pages, web forms and surveys.
- Design and sending of individual and mass emails.
- Subscription management and GDPR compliance.
- Organisation of actions in marketing campaigns.
- Nurturing and campaign automation.
- Detailed analysis of all these actions.
Commercial management
- B2B sales management
Module based on Microsoft Dynamics 365 with all the information of the target market of the business. It also allows sales reps to report their activity, make offers, discounts and create orders.
- After-sales management
With the customer service or after-sales management module both external and internal incidents are dispatched. When an incident occurs, it is registered in the system and assigned to a team or user.
In addition, the system allows the configuration of a preventive maintenance protocol for vehicles by assigning tasks, people in charge and dates. It also includes reports for managers related to the number of incidents per vehicle, associated costs, repair times, customer satisfaction and other variables.
Operational vehicle management
Module for the management of vehicle rental and its integration with other computer applications: reservation, request, delivery and tracking of the vehicle and its return. During the whole process, the movements and locations of the vehicles will be known.
In addition, an analysis of the profitability of the vehicle is provided from the following views:
- Enrolment (as a minimum unit of analysis).
- Type.
- Brand.
- Category.
- Area or region.
The system makes it possible to differentiate the direct costs attributed to the vehicle and the distribution of overheads or indirect costs of a specific area or the general structure of the company. Finally, it should be noted that the system includes integrated collection management, from the option of integrating virtual POS or electronic card payments to pre-payment through the management of advances for vehicle reservations.
Security
- Control & Security: comply with security and compliance regulations.
- Fraud control: advanced module of Dynamics 365 based on Artificial Intelligence that integrates with e-commerce solutions.
Other functionalities
- Business Intelligence to analyse the business with real-time reports. Variables such as profitability, sales figures and best performing customers.
- Web integration with other applications through TXT files, XML or Web Services.
Advantages
- GDPR and LOPD compliant cloud application.
- Accessible from any type of device and operating system.
- A flexible and scalable tool.
- A pay-as-you-go system.
- Application integrated with Office 365, SharePoint, Power BI and Dynamics 365.
- Possibility for users to define their own views and reports.
- Possibility of configuring different roles and permissions for system users.
- Any entity in the tool can be audited (the system stores all modification data, etc.).
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